Monster A&R

 

Position – Administrative Assistant, A&R Administration (Part-Time Position)

 

Monster A&R is a US based music company with a roster of music artists, producers & songwriters with a vast catalog of music intended for several outlets. Monster A&R is a subsidiary of Monster Sessions (Dame Global, LLC).

 

Monster A&R is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state or local law.

 

Overview: The Administrative Assistant, A&R Administration, supports Monster A&R executives and requires frequent interaction with all staff levels throughout our organization. The Assistant will help to ensure the efficient day-to-day operation of Monster A&R by successfully accomplishing the follow responsibilities:

 

Responsibilities:

  • Provide general administrative support to Monster Sessions/Monster A&R manager(s). This includes, but is not limited to, telephone support and online support.

  • Maintain day-to-day calendars, arranging meeting and conference calls, completing expense reports, managing & maintaining contact lists, making travel arrangements for students, scanning and filing agreements, printing of reports, sorting mail and ordering supplies

  • Maintaining departmental files by consistently updating, organizing and filing

  • Update/maintain and distribute departmental reports. Update departmental binders weekly. Update Monster A&R roster

  • Prepare and issue Monster A&R agreements between our company and our music artists, producers and songwriters

  • Generate class itinerary, syllabus and schedule for enrolling students, providing all class materials for each Monster Session student upon enrollment

  • Issue purchase orders and/or invoices to clients and vendors, obtain necessary approvals for invoices, costs and process invoices

  • Coordinate staff & Monster A&R member phone/conference/video calls

  • Book travel and studio time when needed

  • Create payment requests and process payment invoices for Monster Sessions/Monster A&R classes and services

  • Work closely with various internal departments

 

Qualifications: 

  • Preferred one (1) year of previous experience as an Administrative Assistant.

  • Strong proficiency in computer software applications (Microsoft Word, PowerPoint, Excel and Outlook).

  • Strong written and verbal communication skills.

  • Detail oriented, organized and accurate.

  • Bachelor’s Degree preferred

  • A basic understanding of financial and accounting principles is desired.

  • Ability to work over time if needed.

  • Ability to travel 10-50 miles.

  • A proactive, flexible, self-starter who has strong problem solving, social and interpersonal skills.

  • Exceptional communication, organization and time management skills are required.

  • The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously is critical.

  • This candidate must have a professional, confident, and calm demeanor and must be able to create and maintain very strong relationships.

  • The use of discretion and the maintenance of confidentiality are also required.

Physical Functions:

  • These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job

  • The employee is often required to sit or stand and stare at a computer monitor for extended periods of time.

  • Employee may be required to lift a minimum of 25-30 lbs